How to create a free social project management environment using Facebook

Will ever happen to coordinate in a rush for a small initiative, perhaps in a short time and with the need to include some people? What happens is a big waste of time just to agree on thinks to do and maybe with no planning and with the risk of forgetting important details. Morover if working group is physically distant things get even more complicated between confused phone calls and cross communications. The Result? Initiative is successful anyway, but we get tired, we lost a lot of time and we have surely forgotten something important! I'm not just talking about work projects but also in real life: for example, organize a party, write a book or an article or organize a trip with friends and have little time and lots to do! The anser to all problems is Social Project Management: with the help of Facebook and online tools you can organize small projects using online tools accessible from their mobile devices and completely free.

I considered the following characteristics in choosing the right tools for Social Project Management:

1. Use of online tools 
2. Use of the tools on mobile devices 
3. Ability to share the use of instruments with friends 
4. No cost 
5. No registration tools but use of a single email and password to work
Here are the steps:

1. Create a group on Facebook
 It's possible to create following groups: open, closed or secret. In open groups, everyone can see group members and read all posts; in the second case you can only see members groupbut not read the posts and in the third case the group is visible to members only. There is the possibility of creating a fan page if you want to make the project fully open and receive the help of all friends.What type of group created depends on the type of project: If you arrange for a vacation might be nice to show everyone the project and maybe get the contribution of others who have had the same experiences. Or if you project is top secret you can choose the latter group.

2. Add friends to the group. 
It can be done during or after creation of the group as shown in the image below.

Adding a friend to the group

3. Brainstorm and plan the solution.  
Before leaving the solution you need to discuss and plan activities, gathering around a virtual table. To guide the discussion is important to focus on the following questions:
* What? What you want from the project i.e. what are the objectives: complete relaxation? exploration? culinary vacation?
* How? How will you achieve your goals? Organize car tour? Book a holiday resort all inclusive? Making the tour on foot or by public transport alone?
* Who and When? After you decide to do the things you also must determine who does what and then distribute the tasks with a clear date to completion.

The annunced videoconference in chat window

To carry on brainstorming I reccomend the use of videoconference software like Skype and a mind mapping software named Mindmeister. For videoconference at the moment it's possible to use Facebook with with version Skype v. 5.5 to meet friends and share with them voice and video. Also Facebook annunced that will integrate videocall in chat window. 

Using Mindmeister to plan the projects

While for mind mapping  Mindmeister that allows you to collaborate online with your friends building mind mapping diagrams. It is also possible to schedule and assign tasks for which it is the ideal tool to start. Unfortunately Mindmeister is not integrated into Facebook but you can authenticate using your google email without registering to the service.
As you can see from the picture above, MindMeister allows you to use different icons and colors but also has the ability to assign tasks. The tool uses iCal to publish list of activities for which you can import calendars from their well to MindMeister (Only in premium version though), in addition to sending the e-mail notification prior to the completion of the activity.

 

Sharing online docs

4. Share documents 
In three simple steps we started a project. Now remains only to understand how to share documents in a common place. If we do not have documents locally but we want to create new ones in a collaborative way we can use the service Docs.Com that allows to create on-line Office documents and also permits to download them locally: Doc, Excel and Power Point. After we cretaed a document it's possible to share it in Facebook using a simple URL. User can sets different permissions to different users.
If the document to share isn't a Doc, Excel, Power Point, then you can use the cloud-sharing service DivShare, which provides free 5Gb of space. DivShare also doesn'r requires a registration if you want to use your Fabcebook login.
We've done! With four simple steps we have put together a project, share ideas, plans and documents. All that remains is to work using this little Social Project Management plaform!

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Software Quotation

Introduction

Every day, thousands of project managers and developers from around the world are grappling with a far more difficult Sudoku puzzles. They are called by clients eager to provide an economic assessment for developement of a new application or its evolution. Generally, time is tight and eventually the magic number is taken as "the true" and used in the chain of permissions (boss, the booss of the boss, etc.) as more of a definitive number.

The reality behind these actions is unfortunately made of several uncertainties and often they arevery far from reality. For example, after estimating, Project Manager found that new application will be very far from the first estimated.

Over time, the "computer science" has developed a series of methodologies for estimating projects, I will present briefly in this post, showing a lot of effort in giving a structure to this art. Personally I can say that of all the methods used to prefer to use the Use Case Points (UCP) that I made a change that tends to make it less random and allows to estimate not only the man / days but also the estimated cost of the project. 

Estimation Models

It's better to emphasize one thing above all: an estimation (or software quotation) is the most likelyhood evaluation of the effort made to develop a particular software system (omit the costs for now). The estimate represents a model and then a representation of reality that will never be reality itself. My personal conclusion was, therefore, to consider an estimation model, the one that comes closest to reality that I manage trying to adapt it according to feedback received at the end of projects. The purpose of this post is not to give a lesson or the formula for the perfect estimation, beacuse you have to find it in your organization, but to provide an overview on the most popular methods of trying to provide a bibliography to choose for yourself. 

Lines of Code - LOC or lines of code

It was the first effort to make the scientific approach to measuring software and is based on counting of the number of lines of code that make up the software. Clearly it is a measure that can be collected only at the finished product, or used before the development but after the estimation of some other type of effort (eg. Function Point) with some productivity indexes.

What should be included in the LOC estimation? There are a number of indications that the Software Engineering Institute (SEI) issued through a cecklist and indicating which parts to be counted and those to be excluded [1]. Computation  produces DLOC (Delivered LOC) lines of code that are useful for the sizing of the software and then estimation of effort. Instead of DLOC it is possible to compute SLOC(Source LOC) that computes all lines of code (including eg. Statements and comments).

It is possible to convert the LOC in the effort through the application of productivity indices (but they are linked to the organization issuing the projects). For example, based on itsprior experience, organization may have a productivity index (PI) of 160 DLOC per man day and then calculate the effort: Effort (in days / uu) = DLOC / PI. 

If you do not have productivity indexes you can also use a parameter estimation derived from previous projects of other organizations and introduced by Boehm in 1981 ([2]). It is the Basic COCOMO and is based on the type of project organization:

• Organic Project: projects with small teams, requirements and technologies known stable, low time pressure.  
• Semi-detached: projects with average teams, changing requirements, and time pressure, even if not a constraint
• Embedded: large teams, requirements or unknown variability, strong time pressure and the release date is a constraint, complex environments with complex hardware and unknown technologies.

Basic COCOMO effort estimation is as follows: 

Applied Effort (E) = a * (SLOC) ^ b [man-months]

Development time (D) = E ^ c * [months]

People required (P) = E / D [people]

where:

     c = 2.5 and 

	a	b	d
Organic	2.4	1.05	0.38
Semi-detached	3.0	1.12	0.35
Embedded	3.6	1.20	0.32

After Basic COCOMO, Boehm introduced Intermediate COCOMO model using 15 parameters estimation and then COCOMO II that represents a complete model that non uses LOC but design elements to evaluate the complexity and thus the effort.

COCOMO II
 

The Constructive Cost Model II is an incremental estimation model that can be used at different stages of the life cycle of software from time to time by providing more accurate estimates. The phases in which it is possible to estimate are:

• Applications Composition. And 'the esteem that occurs during the phase of prototyping and therefore upstream of the project.
• Early Design. And 'the esteem that occurs during the startup phase of the project and takes into account factors of complexity (or cost drivers) to use such language, the skills of tersonale used, the complexity of the product, etc..
• Post-architecture. Duranty using the project's development or even during system maintenance.

The last two estimates using the concept of Function Points to estimate the effort. For a detailed description of the model COCOMO II see [3].

Function Points (FP)

A measure of software complexity all'effort alternative is surely Function Points (FP), which has a large following in big institutions. There is an organization, IFPUG - International Function Point User Group - which officially regulates activities related to FP and maintains the Function Point Counting Practices Manual which is the official method of Function Point estimation [4].

The basic concept of Function Point Analysis (FPA) is to decompose the system to develop in smaller components which can be easily counted and classified into different types. The counting of all these building blocks and their classification determines the complexity of each component, and then the system as a whole. The FPA can be used early in the project for the overall estimate of the same but is more effective when based on the requirements and then on the relevant documentation.

Let's see what are the components to locate in the system, but first you must determine the boundaries of the system to be analyzed: it is necessary to determine what are functions within the system and instead which are provided by external systems. Once you have determined the boundary (boundary) one can identify the following components:

• Data Function
• • ILF. Internal Logical Files: logical grouping of data maintained within the application boundary that is designed to store information in support of elementary processes (eg customer, user, invoice, etc..)
  • EIF. External Interface Files: are logical structures of data from external systems.
   
• Transactional
• • EI. External Input. Elementary transactions necessary for the maintenance of logical structures related to the ILF  
  • EO. External Output. Elementary transactions that are flowing information from within the system to the outside.
  • EQ. External Inquiries. Elementary transactions necessary to select data and display it to the end user. Data can be aggregated and come from more ILF, EI

 There are also some other characteristics needed to perform Function Point estimation for each of the previous features:

• RET. Record Element Type. Subgroups are linked to an ILF or EIF. For example, given the logical supplier may have connected the RET address, phone, etc..
• DET. Data Element Type: elementary data types are used within an ILF and EIF
• FTR. File Type Reference: ILF or EIF number tied to a particular transaction

Now let's see how to compute the value of our application in FP. This value is called the Unadjusted Function Point (UFP) as it does not take into account the general characteristics of the application. These features, called GSC, will be introduced later.

We come to the estimation of UFP: for each of the features listed should be estimated in terms of the low, medium, high (low, Afvg, High) complexity based on the number of RET and DET and FTR calculated for each feature:

for ILF and EIF: DETs RETs 1-19 20-50 >50 1 Low Low Avg 2-5 Low Avg High >5 Avg High High

for EI: DETs FTRs 1-4 5-15 >15 <2 Low Low Avg 2 Low Avg High >2 Avg High High

for EO and EQ: DETs FTRs 1-5 6-19 >19 <2 Low Low Avg 2-3 Low Avg High >3 Avg High High

Then we have to compute how many features are in classes Low, Avg, High, and for each function points are calculated according to the following table:

	Complexity			Total
Source	Low	Avg	High
ILF - Internal Logic File	_ * 7 = _	_ * 10 = _	_ * 15 = _
EIF - External Interface Files	_ * 5 = _	_ * 7 = _	_ * 10 = _
EI - External Inputs	_ * 3 = _	_ * 4 = _	_ * 6 = _
EO - External Output	_ * 4 = _	_ * 5 = _	_ * 7 = _
EQ - External Queries	_ * 3 = _	_ * 4 = _	_ * 6 = _

Thus each computed ILF with low complexcity has a value 7 of function points, ILF of tupe Avg 19 function points and each ILF with high complexity 15 function points. The sum total of all function points for each of the ILF, EIF, EI, EO and EQ are, as mentioned above, UFP Unadjusted Function Points.

In addition to the previous estimation, Function Point Analysis considers a number of factors in general complexity of the system to be developed. There are 14, namely:

• Data communications. Overall complexity, evaluated from 0 to 5, the transfer of information: 0 batch processing, 5 application with front-end and different transfer protocols used
• Distributed Data Processing. Complexity of the distribution of data processing: 0, no distribution, soin 5 data collected and processed in different modules and / or external systems Performance. Required levels of performance and responsiveness to the system: 0 no performance requirement, 5 response times are critical and required business performance analysis and use of monitoring tools
• Heavily Used Configuration. Degree of dependence on the type of hardware used: 0 no specificity, 5 allocation for specific pieces of hardware modules.
• Transaction Rate. Frequency of execution of transactions: low 0, 5 very high
• On-line data entry. What percentage of the transaction requires interaction with the end user: 0 bacth everything in fashion, 5 more than 30% of transactions are interactive
• End-user efficiency. Degree of interactivity of the system. There is a table with 16 macro-user interface and is required to assess which and how many of these 16 characteristics are necessary for the final system. The value ranging from 0 - none - to 5 - six or more of the features. The sixteen characteristics are, for example.: Use of menus, scrolling, online help, pop-ups, multilingual support, etc..
• On-line update. How many ILF transactions are managed and maintained by interaction (online): 0 none, 5, the majority of the ILF and will require policies aggiounta automatic recovery of data.
• Complex processing. Degrees of complexity of the mathematical calculations required by the application. Here, the technique provides a table with five kind of complexity. From table you can obtain values from 0 nocomplexuty to 5 high complexity.
• Reusability. Degree of code reusability: reusability, 0 no, 5 is the application specifically developed to be reused in other contexts.
• Installation ease. Degree of complexity of the installation: no special request 0, 5 installation is required, there are special requirements to be checked and tested.
• Operational ease. Degree of complexity required for application maintenance (back-up, start-up and restart the application systems, recovery procedures, etc..): 0 no specific activity, 5 fully automated
• Multiple sites. Degree of deployment: 0 stand-alone, 5 distributed application used by multiple users and multiple organizations, multiple environments and required installation hardware.
• Facilitate change. The application must be developed to facilitate change? It uses a table of five characteristics required for the management of change. 0 indicates none of the features, all 5

At the end of the previous assessment of the value added can be calculated (VAF - Value) required by the application as follows:

VAF = 0.65 + sum (characteristics) / 100

Finally, the final value in function points of our system is calculated as:

FP = UAF * VAF

Let now review the steps to estimate FP:

   1. Determine all the ILF, EIF, EO, EI, EQ

   2. Determine all RET, DET and FTR

   3. Associate RET, DET and FTR to the characteristics of point 1

   4. Estimate, based on the previous tables, the level of complexity of ILF, EIF, EO, EI and EQ in terms Low, Avg, High

   5. Estimate the PFU obtained by adding all the values ​​in the table conversion complexity / function points

   6. Calculate the VAF

   7. Estimate function points FP = UFP * VAF

Obtained the value of FP, you must proceed with the effort estimation by applying a productivity index. To date, there are a number of tables computed based on historical data show that the values ​​of man / hours necessary to develop a Function Point. There is a comprehensive database of projects and effort maintained by ISBSG (www.isbsg.org) but generally we can consider for Java projects a productivity index of 0.9 FP per man work/ day day for projects small / medium (up to 350 FP) until to 0.5 F / P for large projects (> 2000 FP).

Use Case Points

An alternative method for estimating the Function Point Analysis is based on the use case of the system that are mainly used by the methodology RUP (Rational Unified Process). The method is derived from a 1997 work by Gustav Karner ([5]) and essentially provides the computation and classification of the actors in the system and its use cases mediated through a number of factors that represent the elements "environmental" that influence the development project.

The first step is to estimate the Unadjusted Use Case Points, UUCP: it starts with the survey and assess the complexity of the system actors and use cases according to the following tables:

Complexity	Definition	Weight
SIMPLE	An actor is SIMPLE if it represents a complex external system, and communication is through the use of libraries or APIs (Application Programming Interface)	1
AVERAGE	Actor is AVERAGE if it interacts with: 1. a communication protocol 2. line terminal.	2
COMPLEX	Actor is COMPLEX if it interacts with the system using graphical interface.	3

Actors

Complexity	Definition	Weight
SIMPLE	Use Case is SIMPLE if it is composed by 3 transactions and a maximum and can be achieved with less than 5 analysis objects.	5
AVERAGE	Use Case is AVERAGE if it uses from 3 to 7 transactions and it can be achieved by using 5 to 10 analysis objects	10
COMPLEX	Use Case is COMPLEX if it uses more than 10 transactions and can be achieved by using more than 10 analysis objects	15

Use Cases

UUCP is obtained by adding to each actor and each use case the weight:

UUCP = sum (Ni * Wi)

After the estimation of UUCP, model assesses factors that influence the development project, namely the TCF, the Technical Complexity Factor, and the EF, the Environmental Factor. The TCF are the technical factors that may influence the development of the system, they are 13 and weights are defined, namely:

Fi	Technical Factors	Wi
F 1	Distributed systems.	2
F 2	Application performance objec­tives, in either response or throughput.	1
F 3	End user efficiency (on-line).	1
F 4	Complex internal processing.	1
F 5	Reusability, the code must be able to reuse in other applications.	1
F 6	Installation ease.	0.5
F 7	Operational ease, usability.	0.5
F 8	Portability.	2
F 9	Changeability.	1
F 10	Concurrency.	1
F 11	Special security features.	1
F 12	Provide direct access for third par­ties	1
F 13	Special user training facilities	1

They are assigned a value from 0 to 5: 0 no influence or importance, 5 maximum influence (or importance) on the project.

TCF is calculated as follow:

TCF = 0.6 + sum (Wi * Fi) / 100

The Environmental Factor (EF) help to estimate the efficiency of the project and consider the following features: 

Fj	Environmental Factors	Weight (Wj)
F  1	Familiarity with Objectory (*)	1.5
F  2	Part time workers	-1
F  3	Analyst capability	0.5
F  4	Application experience	0.5
F  5	Object oriented experience	1
F  6	Motivation	1
F  7	Difficult programming language	-1
F  8	Stable requirements	2

(*) As the context in which you can apply the use case is broader than the use of the methodology Objectory, you can replace the factor F1 with "Familiarity with the methodology adopted."

EF = 1.4 - 0.03 * sum (Wi * Fi)

Where to fi we can assign values ​​from 0 to 5: 0 irrelevant, 5 essential

Finally we can estimate the UCP as follows:

UCP = UUCP * TCF * EF.

In his original paper Kerner estimates the effort need to develop a UCP, through the analysis of three projects obtaining a a range from 20 hours to 28 man hours for the development of a single UCP. In a later work Ribu ([6]) showed that the range dell'effort can vary from 15 to 30 hours for UCP and Schneider and Winters propose to adopt a parametric effort computing the number of features exceeding the value 3 and apply the value 20 or 28 (see [7]). The technique for estimating effort, as well as for Function Point, is to acquire historical data from the organization by some mean of project repository that must be update by post analysis activites at the end of the project. If you haven't some kind of statistics  you can get started by applying the Shnider rule for which you can use the value 20 for simple projects and the value 28 for very complex projects.

Update: now you can download a tool I created for helping in software estimation.

REFERENCES

Much of this information by post prened Shivprasad Koirala good book: 
How to Prepare Quotation for Software, Draft 1.0.

http://k.1asphost.com/UseCasePoints/UseCasePoints.pdf

For COCOMO models see:

[1]. http://greenbay.usc.edu/csci577/fall2005/projects/team23/LCA/Team23_COCOMOII-SourceLinesOfCodeDefinitionsV1.0.pdf
[2]. Software engineering economics. Englewood Cliffs, NJ: Prentice-Hall, 1981. Barry Boehm.
[3]. COCOMO II Model Definition Manual. Jongmoon Baik. http://www.dicyt.gub.uy/pdt/files/6.2.1_-_cocomo_model.pdf 

Function Points
[4]. Function Point Counting Practices Manual. The International Function Point User Group 
[5]. Gustav Karner. Resource Estimation for Objectory Projects. 1993.
[6]. Ribu, Kirsten. 2001. Estimating Object-Oriented Software Projects with Use Cases. Master of Science Thesis, University of Oslo, Department of Informatics.

Use Case Point
[7]. Schneider, Geri and Jason P. Winters. 1998. Applying Use Cases: A Practical Guide. Addison Wesley. 
[8]. An excellent summary of the UCP can be found in "Estimating With Use Case Points," Mike Cohn. 
[9]. An article and a discussion on the productivity of the UCP is in the article by Gianfranco Lanza "Function Point: How to Transform Them in the effort? This is the problem!"